Public Folders With GetSync’d Hosted Kerio Connect
Hosted Kerio Connect by GetSync’d holds many advantages over other hosted email solutions but one that hits home with businesses is the rich public folder options. Public folders are folders available to all users in a domain or the whole server. Access rights to public folders can be assigned by the creator/owner of the folder. Kerio Connect also supports selective Public Folder synchronization on mobile devices via ActiveSync. You can create public folders of the following types: email, calendars, contacts, tasks and notes.
Here is a copy of the transcript for the video:
Today, we’re going to show you how to create public calendars, contacts, and mail folders and then share them with other people in your organization. To create and share public calendars, contacts, or mail folders, you need to be logged in as a user who has admin rights over public folders. Please contact us to get setup with this access.
To create a public calendar from your GetSync’d hosted Kerio Connect webmail go to Calendars. Click the down arrow to the right to Public Folders and select new calendar. Give your new calendar a name. To share it mouse over the new calendar, and then click the down arrow. Select sharing. You will notice that the calendar is already shared with all people in your organization. You can add specific users who you want to have write access. When finished, click Save.
To create a public contacts list go to Contacts. The process of creating a public contacts list is the same as the one you followed to create a public calendar. Like the calendar it will be shared with your whole organization and you can setup custom permissions as well.
To create a new public mail folder, go to Mail and then follow the same steps that you followed for calendars and contacts.
Accessing public mailboxes, and calendars from Apple’s Mail and Calendar apps is easy. After you have been given access to a public calendar, you will see an invitation to join the new calendar. Make sure to click Join when the invitation alert appears.
If you need to add at public calendar on your Mac later, you can login to your GetSync’d hosted Kerio Connect webmail to add the calendar to your Calendar app. Click your name at the top right and select settings. Now click Folders to Sync. Place a check mark next to the public calendars that you want to add then click save.
After a few minutes the public calendars will appear in the left side bar in your Calendar app.
You can create public mailboxes from Apple’s Mail app, but you will not be able to set permissions on the new mailbox. It’s better to setup public mailboxes from webmail.
Also, it is not yet possible to add additional public contacts to Apple’s contacts app other than the global address list. It’s best to use webmail to access any additional public contacts lists that were created.
Accessing public mailboxes is easy. They will appear in your Mail app’s left sidebar under Public Folders.
To create public calendars, contacts, and mailboxes from Outlook 2011 on Mac, use the Tools menu, to select Public Folders.
Now click New Folder. Select the type of public folder you want to create. Give it a name and then click Create. To setup permissions, select the new folder and click Permissions. To add a specific user to have special access click add user. Type in their name or email address then click Find. Click the person’s name, then click OK. Now use the permission level menu to set permissions for this user. At the top of the list, you will see an “authuser” at your domain. This represents everyone in the organization. You can also adjust permissions for the authuser.
To create a public contacts list or public mailbox, repeat these steps.
To access a public folder from Outlook 2011 click the Tools menu and then select Public Folders. Select the public folder that you want to load, and then click Subscribe. Repeat these steps for each public folder you want to load. They will show up in the left sidebar in Outlook.
To create a public folder from Outlook on Windows, right click Public Folders and then select New Folder. Now choose the type of public folder you want to create. Give the new folder a name then click OK. To setup permissions on the new folder right click it and then select properties.
Click the Folder Sharing tab. Click Add. Here you can give access to your entire organization or just individual users. Click Apply when done, then click OK. Other users will then see the new contacts list, calendar, or mailbox in Outlook’s left sidebar.
Repeat these steps for each type of public folder that you need to create.
To access public folders from your mobile device. Login to your GetSync’d hosted Kerio Connect webmail. Go to Settings and then click Folders to Sync. There are two sections. One is for CalDAV and CardDAV. The other is for ActiveSync. Click the public folders that you want to have loaded on your device, then click save.
After a few minutes, the public calendars, and contacts, and mail folders will appear on your device.
At GetSync’d. We’re always happy to help. Please call us or send a support request at getsyncd.com.